January 14, 2021 marked the start of the 3rd Swiss Congress on Gifted and Talented Education, organized by the FHNW School of Education. Initially planned as an in-person event, the congress had to be moved to a fully digital format for the first time. This proved to be a real challenge for the organizers of the three-day event, but – without giving away too much too soon – they mastered it successfully in every respect. Our software helped achieve this success.

Live content can make a conference more vivid, but it doesn’t take live sessions only to achieve this. Presentations and other parts of the program can be pre-recorded and uploaded prior to the start. In addition, there are many organizers aiming for an interesting schedule with live sessions, but still want to offer participants the opportunity to view all the sessions later at their leisure.

RMTP, OBS and VoD – these are just a few of all the abbreviations organizers encounter whenever they learn about the technical side of their planned virtual conference. And usually, these terms are “explained” by using even more other unknown terms and abbreviations. We’ll try to make it more beginner-friendly.

Organizers have a timing issue – and this doesn’t refer to the usual problem of not having enough time when planning a conference. As organizers switch to virtual events, a whole new complication arises: Participants are now no longer in the same place and can log in from anywhere on earth. But to do so, the conference needs to take place when it suits all time zones. Is something like this even possible?

Virtual and non-virtual conferences may differ in some respects but the goals set and pursued by participating sponsors and exhibitors are the same: Getting in touch with their target audience and meeting potential clients. In a virtual environment, this only works once you rethink sponsorships beyond analog trade show booths, which can feel out of place in an online setting.