What might go wrong when organizing conferences? Spectacular events, accolades pouring in from every direction and the good feeling of orchestrating something of great significance – all these expectations often fall short of reality. The reality of event planning could not be further from the truth and can best be summarized as “boundless exhaustion”. It’s high time for a few rays of hope and solutions to five problems that you, as an organizer, don’t take with you when planning your next event.

When organizing a conference, handling numbers always gives you the greatest pleasure? Are you not afraid of invoices containing typos? Are you happy to allocate every day the registration fees received on your account to the correct booking?

In discussions about hybrid conferences, it never takes long before the topics of technology and costs come up. That also seems to be the reason why opinions don’t seem to vary much: for lots of planners, “hybrid” implies expensive and time-consuming. Is it even possible to put on a successful hybrid event without technical expertise and exploding costs? It is, as we recently learned.

Alerts, warnings, press conferences – since last weekend, the Log4j vulnerability has been omnipresent and, the situation is serious. Companies must now take urgent action to ward off possible attacks from hackers. What does this mean for organizers and all data stored and processed in connection with a conference?

Organizers looking for software for their virtual or hybrid academic conference usually come across online tools pretty quickly that promise a first-class event experience. However, only very few solutions can meet the unique demands of a fully digital or hybrid academic conference.