Every conference needs badges. What should they look like? How and where are they produced and distributed? Is there a way to be environmentally friendly? A detailed overview of our articles on name badges.

With everyone eager to see in-person conferences return for good, organizers and participants pin their hopes on the much-discussed rule that people have to be either vaccinated, recovered or tested if they want to attend a public event. If you want or need to implement this for your conferences, keep in mind that participants need to prove their status – but you are not allowed to collect vaccination data.

Last month, we published our first article on the Coronavirus pandemic (in German only), at a time when it wasn’t recognized as a pandemic. In view of the current situation, some of the statements we made didn’t age well – even if we referred to legitimate sources who since had to rectify their statements, too. The danger was generally underestimated in the beginning, particularly with regard to conferences. Time for an update and some decision guidance for conference organizers.

Have you ever come across check-in terminals in a hotel? At many of these terminals, guests can even book rooms at short notice. Something similar also works well at conferences, where you implement on-site registration at self-service stations. The method has now proven itself in practice. However, organizers should pay attention to a few points beforehand.

Do you know every detail in the contracts you have signed with the provider of your conference software? It’s always better to read the small print for there are providers out there who prefer to follow their own interests rather than to address your needs. Sometimes, you’re even helping it happen by unknowingly providing the data.