What might go wrong when organizing conferences? Spectacular events, accolades pouring in from every direction and the good feeling of orchestrating something of great significance – all these expectations often fall short of reality. The reality of event planning could not be further from the truth and can best be summarized as “boundless exhaustion”. It’s high time for a few rays of hope and solutions to five problems that you, as an organizer, don’t take with you when planning your next event.
The payment service provider PayPal is withdrawing from the Russian market due to the war against Ukraine. Conference organizers should therefore be prepared for problems, provided that participants from Russia can also register. What considerations should be taken into account? And what should happen with registrations from Ukraine?
Online registration for your conference has started but it’s only on rare occasions someone comes across the website and even more rarely, someone actually completes the registration process.
Maybe you should have advertised it a bit more?
Our tips are here to prevent you from being greeted by a yawning void and will let you in on the art of enticing more people to attend your conference.
You’ve already used your event’s social media accounts to share a few things. Now that your attendees are about to arrive, it’s important to get the conversation going and live up to their expectations. If you follow our advice for successful online communication, you’ll never run out of ideas during and after your event.
Setting up a LinkedIn group or a Twitter account for your event can be helpful. But if that isn’t followed by regular updates to enrich your profiles, you’ll probably wait in vain for your attendees to be proactive and share their experiences with you and others.
In order to benefit from using social networks, you need a detailed strategy. We’ll help you start your online channels off right and explain how they can make it easier to stay in touch with your attendees over the course of the event.
Lots of authors have responded to your call for papers.
That’s good news. Don’t let them be overshadowed by less pleasant ones like the fact that no one really knows anymore which papers were accepted or rejected. It’s always better when both the abstract submission and the reviewing process are well-organized.
This works best with an abstract management system and that’s why we’re now going to take you through the essentials of such a system.
If you want to find out more about Converia, we will be pleased to advise you and get back to you with a customized quote, or any other information you might need.
